Office Assistant

Key Responsibilities

Office Administration

• Manage day-to-day office administration including scheduling, supplies, travel arrangements, and vendor coordination.
• Serve as the first point of contact for internal and external inquiries, ensuring a professional and welcoming environment.
• Manage the calendar of the Managing Director, including meeting coordination, prioritization, and follow-ups.
• Participate in the planning and execution of client events, including logistics, invitations, and on-site coordination.

People Management Support

• Serve as the local point of contact for employees in Paris, offering guidance on timesheets, payroll queries, and HR documentation.
• Support onboarding and offboarding processes, helping new joiners and leavers navigate their transitions smoothly.
• Maintain accurate employee records and assist with compliance-related documentation.
• Collaborate with the central People Management Team to ensure alignment with company-wide HR practices and policies.

What We Expect

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills in both French and English.
• Discretion and professionalism in handling sensitive information.
• Ability to work independently and collaboratively in a dynamic environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Prior experience in office administration or HR support is a plus.
• Bachelor’s degree in Business Administration, Human Resources, Education, or a related field.

What We Offer

• A dynamic and international work environment.
• Opportunities to grow within people operations and administrative functions.
• A supportive team culture and flexible working arrangements, incl. home office.
• Workplace in the heart of Paris.